All parts of this document form part of our contractual agreement to each other.
Availability: Following our initial meeting I will hold the date for you for 7 days pending receipt of your booking fee.
Booking and payment: The fee is broken down into two staged payments as follows:
Booking Fee: Payable on signature of the booking form to reserve your date. This payment saves your date. I guarantee not to take another booking for the same day.
Balance of Payment: This is due 8 weeks prior to your event.
Cancellation and Postponement: In the event of postponement, only those fees already incurred shall be deemed due. I will endeavour to make myself available for your new date, or will seek to find a trusted replacement celebrant who will work to the script we have developed together. However this cannot be guaranteed.
Photography: Erika Biddlecombe Celebrant reserves the right to request and receive complimentary digital copies of all official photographs and official video taken during the ceremony which feature Erika or her colleague celebrant. Erika Biddlecombe reserves the right to use such photos in print or electronically for promotional purposes, unless permission is expressly denied on signature of the booking form.
Legal status: This ceremony will not be legally recognised in England and Wales. To formalise the legal requirements you must attend a Registry office
Ceremony: All correspondence, documentation including draft and final scripts remain copyright of Erika Biddlecombe Celebrant and must be shared only with the express written consent of Erika Biddlecombe.
Unavailability: If on the day of the event I am not able, for whatever reason, to provide the service you have paid for I will use my best endeavours to find a substitute celebrant to provide the service in my place. Only if no substitute celebrant can found will you be entitled to a full refund of the balance of payment.
How I hold and use your data: The personal information that you provide (names/address/tel no’s /email addresses etc) until the end of the year after your particular ceremony.
I will retain a printed copy of my client details together with your booking form for HMRC purposes only.
All other printed information is shredded and disposed of.
The only computer records I will keep beyond the end of the year of your ceremony is the script that I have produced.
I do not pass your details on to any third parties without your express permission.
If you’d like me to delete your data sooner, just let me know and I will comply.
I cannot be held responsible for any storage retention methods.
If you don’t want your details stored electronically by me please advise me at the time of signing the booking form.
The signatory confirms they are authorised to sign and they agree to the terms and conditions provided.
FREQUENTLY ASKED QUESTIONS
How often will we usually be in touch?
I’m here to make your ceremony just what you need it to be, and I’ll be available to take your calls, emails and texts between now and the day of your ceremony. As a guide, however, this is the usual plan:
An initial call or email chat to get in touch and find out more.
A first ‘big picture’ meeting to learn all about you, and your hopes and vision for the big day.
A signed agreement that we’re going to work together.
A questionnaire for you to complete and send back to me.
A second meeting where I read you the first draft of your ceremony and we drill down on the details. This usually takes place around 3 months before your ceremony.
Agreement on the final format of your ceremony, and provision of the final details for you to incorporate into your Order of Service, if you are having one.
A rehearsal/walk through at the venue, if you would like one.
Leading your ceremony on the day.
A certificate and a presentation copy of your script.
What if we need to change the date or cancel?
In the event that you should want to cancel my services the following will need to be considered: The booking fee is non-refundable. If the cancellation is made no later than 56 days before the ceremony is to take place then the balance of payment will not become due. Cancellations by you later than this will mean forfeiture of the balance of payment.
In the case of postponement, the booking fee and script drafting fee will be retained, and final payment will be due 8 weeks before the new date. Please note I cannot guarantee availability for the new date, and the same course of action will follow as detailed below in the case of unavailability.
What if our celebrant is unavailable on the day?
In the event that I have to cancel due to circumstances outside of my control (these circumstances would have to be extreme) I will, in the first instance, attempt to secure another trusted celebrant to conduct the ceremony as we have written it, and make payment to that celebrant without any additional costs being incurred by you. In the event that I am unable to secure another celebrant, I will refund the balance of payment to you and you will be able to ask another celebrant or friend to conduct the ceremony I have written for you.
What time will you arrive?
I will usually expect to be present at your venue at least 60 minutes before the start of your ceremony. Please discuss with me if you would like to suggest an alternative arrangement.